In short: a print quote is only as accurate as the specification behind it. For each item, state the finished size, page count, quantity, paper and cover weight, colours, binding, finishing, any personalised data, the proof you need and the delivery date and address. Missing details are where quotes differ and deadlines slip.
This guide is for corporate communications, marketing and events teams in Saudi Arabia ordering books, booklets, catalogues, brochures, reports, programmes and stationery. Use it to brief any printer, including us. It does not give prices or turnaround times.
The specification sheet
| Field | What to state | Why it matters |
|---|---|---|
| Item and purpose | For example: 48-page product catalogue for an exhibition | Helps the printer suggest the right method |
| Finished size | Width × height in millimetres, portrait or landscape | Size drives paper use and binding options |
| Page count | Total pages including covers; for booklets, a multiple the binding allows | Changes cost and binding choice |
| Quantity | Exact quantity, and any split by version or language | Decides offset or digital |
| Paper | Inner pages and cover, by type and weight (GSM) if known | Affects feel, opacity and price |
| Colours | Full colour, black only, or spot colours, for each side | Spot colours need to be named |
| Binding | Saddle stitch, perfect binding, wire, or other | Depends on page count and use |
| Finishing | Lamination, foil, embossing, spot UV, die cutting, folding | Confirm availability per job before quoting |
| Variable data | Names, numbers or QR codes, and the data format | Usually printed digitally |
| Proof | PDF proof, printed proof, or both, and who approves | The last chance to change content |
| Delivery | Date, city, address and how items should be packed | Sets the production schedule |
Files
- Print-ready PDF at the finished size, with bleed and a safe margin as your printer specifies
- Images at a resolution suitable for print, and fonts embedded or outlined
- Colours set up as agreed: process colours, or named spot colours
- Arabic text checked for correct shaping and right-to-left order after export
- One file per item and version, named clearly
If you are unsure about bleed, resolution or colour settings, ask the printer for its file specification before design starts, not after.
Which method?
Quantity, personalisation, colour accuracy, paper and timing decide whether a job is printed offset or digitally. Ask us to recommend a method per item.
Proof approval checklist
- Names, titles, numbers, dates and contact details
- Logos: correct version, colour and placement
- Page order, page numbers and folds
- Arabic and English text: spelling, direction and line breaks
- Colours as agreed, especially brand colours
- Quantity and versions match the order
Rights and content
Print only content you own or have permission to print, including photographs, illustrations and third-party logos. If a publication needs registration numbers or other publishing formalities, arrange them before the print order; they are outside a print specification.
How BiliEvent can help
We print corporate and event materials in-house in Saudi Arabia. Send the specification above, even if some fields are still open, and we quote what we can and ask for what is missing.
Submit a request or see commercial printing.
Last reviewed: October 20, 2026